July 24th, 2014 - 9:16 am § in bookkeeping, business start up, Taxes

Get Organized!

One of the most frustrating aspects of working with small business owners is trying to relay the importance of keeping receipts. To me it’s a simple and important aspect of being in business. But that’s me, I’m also a very organized detailed person, hence the field of accounting suiting me so well. This is not the case for the typical small business owner however. They are more of the creative minded individual that allows such trivial things as keeping track of receipts and expenses for someone else to worry about.

I have come across a solution for this issue and frankly it’s the answer to a problem, especially when a business is being audited. It’s the NeatDesk desktop (or mobile) scanner! There is applications for both PC and for MAC.

Let me be clear however, by using a device like this does not eliminate the fact that source documents (receipts or any other business related paperwork) does not have to be kept. This is a way to organize your receipts, and if the paperwork is lost, destroyed etc, a great way to show some sort of proof when needed.

There is another way to use this scanner besides the organizing of documents aspect of a Neat scanner.  It’s a great way to scan documents, save them and then forward to someone that needs them.  Example:  ME!  I can have my clients scan say a month’s worth of documents to me, receipts, invoices, check registers, everything that I need on a regular basis.  I can then save the info and reference it when it’s time for me to work on their books, how awesome is that?

On a side note, did you know that during an audit if you have only credit card statements and not the actual receipts that the IRS or state government department may NOT allow the deduction! It’s true, believe me.

Back to the topic at hand – the NeatDesk scanner.  There are a few different types, desktop, mobile etc to choose from.  Scanners have come a long way since they were introduced not too long ago.  You don’t even have to be connected to a computer any more with cloud storage that’s available.  I’ve actually have a lunch meeting today where I am going to suggest to the business owner that I am meeting with to purchase one (he needs it bad).  If you have a few minutes, check it out!  Simply click on the link here:  Neat Connect Cloud Scanner


April 9th, 2014 - 6:05 pm § in General Info, Taxes

7 Mistakes made when waiting to file your taxes at the last minute

I came across a great article today and thought I would share it with you as it is most timely.  This is from a blog called The Daily Finance. With our tax deadline coming in just a few short days, while some of us are waiting till the last minute to write a check, others […][...]

March 18th, 2014 - 7:04 pm § in bookkeeping

Tis that time of year! #TaxTime

Hopefully everyone has finished gathering all their business information, receipts, invoices and documentation necessary for themselves, or someone else, to do their 2013 taxes.  April 15th is right around the corner!  Even I have been guilty of waiting till the last minute for my own businesses[...]

March 12th, 2014 - 9:40 am § in General Info, Off Topic

Guest Post: Planning Tips!

Money Management and Smart Financial Planning Tips Why wait for the perfect moment when you can make the moment perfect? Just like anything else, there’s no such thing as the perfect time – the perfect time to get married, buy a car, purchase your dream house and so on. The perfect time doesn’[...]

January 2nd, 2014 - 8:54 am § in bookkeeping, business start up, Taxes

Happy 2014 Business Owners!

Happy New Year everyone!  The holidays are over and the year-end work is just beginning!  If you are organized throughout the year, this will not be too terrible of a task, however, it’s been my experience that if you own your own small business this time of year can be a huge pain!  Why[...]

September 27th, 2013 - 12:51 pm § in bookkeeping, business start up, General Info

Guest Post: Tips For Choosing Finance Software For Your Business

Tips For Choosing Finance Software For Your Business For any business there are few things more important than the finances, after all without those being managed correctly the business will certainly fail to maximize its profit margins and may fail to make any money at all. Even charities and non-p[...]

August 27th, 2013 - 6:00 pm § in bookkeeping, business start up

Business Credit Cards ~ Use Them!

Credit Cards, we can’t live without them these days.  Credit cards are also becoming a vital business tool as well.  I thought I would spend a few moments on some of the dos and don’ts of credit cards in a small business environment. As with checking accounts I fee very strongly about keeping [...]